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Information on the procedure and manner of waste collection from sea ships at the Port of Gdańsk

  • Waste is collected from sea ships at the Port of Gdańsk in accordance with the Act of 12 September 2002 on port facilities for collecting waste and cargo residues (Journal of Laws No. 166 of 2002, item 1361) and the rules set out in the “Port plan for the management of waste and cargo residues from ships” approved by the decision of the Marshal’s Office of the Pomeranian Voivodeship no. DROŚ-SO.7240.10.2017 of 03.10.2017.
  • The procedure and manner of waste collection apply to all sea ships using the quays located within the port, with the exception of vessels of the Navy, the Border Guard and the Police, ships on special state duty and ships exempt from the obligation to hand over waste each time under a decision of the Director of the Maritime Office
  • Waste is collected only using a specified procedure and method
  • Only the mentioned companies collect waste from ships
  • Waste is collected from ships under sanitary quarantine in accordance with the recommendations of the State Border Sanitary Inspector
  • Supervision over compliance with the waste collection rules at the Port of Gdańsk is exercised by the Environmental Protection Team of PGA SA

PGA SA states that pursuant to Art. 37(8) of the Act of 16 March 1995 on the prevention of sea pollution by ships (Journal of Laws of 2015, item 243) if the captain or another member of the ship’s crew does not comply with their duties, violates the regulations on the handover of waste to the port collection facilities and does not inform the port about the waste or cargo residues on the ship – he/she is subject to a fine of up to PLN 70,000, imposed by the Director of the Maritime Office in Gdynia.

Contact:
Port Dispatcher
Tel.: (+48) 58 737 64 87, (+48) 58 737 93 05
Fax: (+48) 58 737 63 76
E-mail: odpady@portgdansk.pl

Environmental Protection Specialist
Tel.: (+48) 58 737 93 12

Collection procedures:

The PGA SA would like to inform that in compliance with Regulation (EC) No. 1069/2009 of the European Parliament and of the Council of 21 October 2009 laying down health rules as regards animal by-products and derived products not intended for human consumption and repealing Regulation (EC) No. 1774/2002 (Animal by-products Regulation)category 1 catering waste needs to be placed in sealed new packaging or covered, non-returnable leak-proof containers provided with a label reading “cat.1 – strictly to removal”.
The PGA SA would also like to remind that it is mandatory to notify the intention to dispose of category 1 waste in the PHICS system.

Please note:

In compliance with the above-mentioned regulation and Commission Regulation (EC) No. 132/2008 of 14 February 2008 amending Regulation (EC) No 745/2004 laying down measures with regard to imports of products of animal origin for personal consumption, animal by-products and derived products (so-called category 1, with reference to waste collection from ships) shall mean:

  • catering waste from means of transport operating internationally, that is kitchen waste from ships,
  • products of animal origin destined for human consumption, imported or introduced from a third country (so-called sandwich waste).

Category 1 catering waste – is food waste containing animal by-products and derived products, coming from means of transport operating internationally, i.e. from ships arriving from a third country (not a Member State of the EU).

  • Before a ship enters the Port of Gdańsk, the ship’s captain or agent acting on his behalf provides information on the waste or sewage to be handed over to the port collection facilities using the Polish Harbours Information and Control System (PHICS). The ship’s captain or agent is responsible for the accuracy of the data entered into the PHICS form regarding the type, quantity and composition of waste on the ship.
    • at least 24 hours before the ship enters the port
    • immediately after the ship’s captain receives the information specifying the port of destination, if it is not available at least 24 hours before arriving at the port
    • at the latest when departing from the previous port, if the journey time to the port of destination is less than 24 hours.
  • Captain or agent of a ship not calling at the port – to hand over the waste to the port collection facilities, the captain/agent notifies the Port Dispatcher about the waste or sewage to be handed over on FORM 1 filled in online (click to go to the online system) or filled in and sent by e-mail or by fax:*

* the procedure should also be applied in the event of a PHICS system failure The ship bears all the consequences of not meeting the above deadlines or resigning from the waste collection service after entering the port. If the captain, agent or other member of the ship’s crew violates the regulations on the handover of waste to port collection facilities and fails to inform the port about the waste or cargo residues on the ship – fails to provide the information within the required time through the PHICS, they may be subject to administrative financial penalties imposed by the Director of the Maritime Office in Gdynia [Journal of Laws 2012.1244 Act of 16 March 1995 on the prevention of sea pollution by ships].

  • The following are exempt from the obligation to provide information on waste on ship before entering the Port of Gdańsk:
    • fishing vessels
    • sports vessels certified to carry less than 12 people
  • The exact date of waste collection from the ship is agreed by the “Collector” with the ship’s captain or agent
  • The ship or its agent receives a mutually confirmed waste or sewage transfer card, issued by the “Collector”, which contains information on the type and quantity of waste or sewage collected and the collection date

Important notes

Substances that deplete the ozone layer
The Port of Gdańsk Authority SA does not collect waste containing substances that deplete the ozone layer. An entity performing repair, replacement, assembly or disassembly of the ship’s devices and systems containing controlled substances specified in Annex I to Regulation (EC) No 1005/2009 of the European Parliament and of the Council of 16 September 2009 on substances that deplete the ozone layer (OJ L UE.L 286, 2009 p. 1) is obliged to ensure the collection of waste generated during its operations.

Information on formalities related to the collection of waste and cargo residues from ships
Information on formalities related to the collection of waste and cargo residues from ships is available on the Port of Gdańsk’s website: www.portgdansk.pl All entities participating in the waste collection procedure (ship captains, agents, waste collectors and other interested parties) can obtain information as well as make comments or report irregularities regarding port collection facilities to the relevant services of PGA SA:

Procedures for reporting alleged irregularities related to the operation of port collection facilities
If the captain of a ship calling at the Port of Gdańsk finds that the port collection facilities are not working properly or the Port of Gdańsk Authority SA fails to inform about this fact, the captain has the right to report the irregularities to the Director of the Maritime Office in Gdynia – using FORM 4 (Revised, standardised reporting format for reporting alleged faults in port collection facilities) available on the website of Port of Gdańsk Authority SA or directly on the website of the Maritime Office in Gdynia.

Information on insufficient capacity of collection facilities
If it is impossible to accept certain types and quantities of waste from the ship to the port collection facilities, the ship’s captain or agent will receive information from the Port Dispatcher immediately after notification of the intention to hand over the waste. The notification will indicate the nearest port or marina ready to receive waste and cargo residues from the ship.

Information on ballast water
In connection with the International Convention for the Control and Management of Ships’ Ballast Water and Sediments, 2004 (BWM Convention) entering into force in the coming years, PGA SA requests that the ship’s captain or agent fill in the ballast water reporting form.

List of waste recipients

At the Port of Gdansk, the following companies are authorized to carry out reception of the respective types of waste:

Waste oils and their mixtures:

“Comal” Ltd
Responsibility of:Andrzej Czerwicki
Phone:(+48) 58 511 90 90
Mobile:(+48) 506 08 35 98
Fax:(+48) 58 324 91 69
E-mail:ac@comal.com.pl
office@comal.com.pl

 

Solid waste:

SUEZ POLNOC Sp. z o.o.
Responsibility of:Wojciech Ryndak
Phone:(+48) 309 00 15
Mobile:(+48) 607 808 775
Fax:(+48) 309 02 33
E-mail:wojciech.ryndak@suez.com

 

Cargo residues:

SUEZ POLNOC Sp. z o.o.
Responsibility of:Wojciech Ryndak
Phone:(+48) 309 00 15
Mobile:(+48) 607 808 775
Fax:(+48) 309 02 33
E-mail:wojciech.ryndak@suez.com

 

“Comal” Ltd
Responsibility of:Andrzej Czerwicki
Phone:(+48) 58 511 90 90
Mobile:(+48) 506 08 35 98
Fax:(+48) 58 324 91 69
E-mail:ac@comal.com.pl
office@comal.com.pl

 

Port Service Sp. z o.o.
Responsibility of:Jaroslaw Broda
Phone:(+48) 58 343 61 06
Mobile:(+48) 608 00 61 65
Fax:(+48) 58 343 74 02
E-mail:jbroda@portservice.com.pl

 

Ship-Service SA
Responsibility of:Aneta Babiak
Phone:(+48) 91 424 38 23
Mobile:(+48) 693 71 98 93
Fax:(+48) 91 424 38 31
E-mail:odpady.szczecin@ship-service.pl

 

Ran-Sigma Sp. z o.o.
Responsibility of:Anna Nowicka
Phone:(+48) 74 840 21 91
Fax:(+48) 74 840 82 15
E-mail:ran.sigma@poczta.fm

 

Remondis Sp. z o.o.
Responsibility of:Krzysztof Rudzinski
Phone:(+48) 801 561 461
Mobile:(+48) 691 25 00 77
Fax:(+48) 58 622 01 08
E-mail:krzysztof.rudzinski@remondis.pl

 

Eco Point Sp. z o.o. Sp. K.
Responsibility of:Michal Kupper
Phone:(+48) 58 307 21 39
Mobile:(+48) 500 657 247
E-mail:biuro@ecopoint.pl

 

Oiler Sp. z o.o.
Responsibility of:Miroslaw Ciesielski
Tomasz Sikorski
Mobile:(+48) 572 342 560
(+48) 602 610 956
E-mail:gdynia@oiler.pl

 

Sewage:

“Aqua Port” Ltd
Responsibility of:Sylwia Plichta
Mobile:(+48) 601 672 755
Fax:(+48) 58 737 64 48
E-mail:sylwiaplichta@gdansk.home.pl

 

Exhaust cleaning residues:

“Comal” Ltd
Responsibility of:Andrzej Czerwicki
Phone:(+48) 58 511 90 90
Mobile:(+48) 506 08 35 98
Fax:(+48) 58 324 91 69
E-mail:ac@comal.com.pl
office@comal.com.pl

The exact time of vessel-generated waste reception shall be agreed by the “Recipient” with the captain of the ship or his Agent.

Information to be notified before entry into Port of Gdansk (for vessels not entering into Port of Gdansk) [document PDF, 134.60 Kb, Adobe Reader]

Information to be notified before entry into Port of Gdansk (for vessels not entering into Port of Gdansk) [document DOC, 41.50 Kb]

Revised consolidated format for reporting alleged inadequacies of port reception facilities [document PDF, 280.76 Kb, Adobe Reader]

Revised consolidated format for reporting alleged inadequacies of port reception facilities [document DOC, 67.00 Kb]

Ballast water reporting form [document PDF, 105.34 Kb, Adobe Reader]

Ballast water reporting form [document DOC, 59.50 Kb]